See What RMCVB Can Do for Your Richmond VA Meetings and Conventions

We’re here to make your planning Richmond meeting, convention or sporting event easy and fun. We offer a variety of services to meeting planners — all at no charge. RMCVB services include:

Complimentary Services

RMCVB provides complimentary assistance to meeting and event planners through our Sales and Services Department. From assisting with site selection to discussing post-convention feedback, we’re here to make your event a success.

Save Time with Vendors

RMCVB staff will save you time by:

• Providing a list of local vendors relating to the meetings industry
• Obtaining price quotations based on your needs

Promotions Made Easier

Generate a buzz about your upcoming event with the help of RMCVB. We’ll provide:

• Welcome letters from local elected officials
• List of local officials for invitations
• Publicity handbook for local event promotion
• Audiovisual aids: digital images and promotional DVD
• Promotional materials one year before your event in the Richmond Region
• Customized driving directions to your meeting site
• Customized maps of your meeting sites
• Editorial copy for inclusion in your promotional materials
• Promotional publications
• Attendance-builder Web site
• Name-badge inserts for conventions with 250 attendees or fewer

Program Planning

Let the locals make suggestions. RMCVB staff will assist you in planning:

• Leisure activities
• Spouse and family programs
• Themed events
• Tour-guide services
• Ground transportation
• Day trips

Additional Services

Area-wide convention groups that book meetings or conventions in three or more Richmond Region hotels are invited to take advantage of additional services. RMCVB will:

• Exhibit at your convention one year before your convention in the Region, with 13 months advance notice. (Note: additional criteria apply)
• Arrange pre-convention and post-convention meetings for groups using a Richmond Region convention facility
• Prepare and distribute to local partners a convention résumé detailing contacts, hotels and facilities and arrival/departure patterns
• Assist with ground transportation coordination and schedule preparation
• Assist with local signage
• Staff information desk during your meeting
• Provide a restaurant reservation service

Housing Services

A convention housing service is available for groups using multiple hotels. RMCVB’s third-party housing system provides all aspects of housing management, including:

• Setup and management of room blocks
• Room-block monitoring
• Creation of Web site link for online hotel booking
• Reservation management
• Deposit processing
• Real-time room-block and pickup reports

E-brochure for contracted hotels

Premier Richmond Meeting and Convention Services

Learn about the meeting and convention services offered by the RMCVB. Contact us today.