Meeting RFP

MEETING PLANNERS

Request for Proposal

Use the form below to provide RMCVB with your event specifications, and we'll put together a proposal that will help you choose the right meeting location and convenient hotel accommodations.

Group Name

First Name

Last Name

Company

Title

Address

City

State

Zip

Phone

Fax

E-mail

Please fill out the appropriate fields below.

Name of Meeting/Event

Start Date

End Date

Alternate Start Date

Alternate End Date

Number of Attendees

Hotel Accomodations

Number of Sleeping Rooms Needed (Based On Number of Attendeed)

Day	Sun	Mon	Tue	Wed	Thu	Fri	Sat
Date
Room Block

% of Single vs. Double

Previous Rates

Event History

In order to help us better understand your history, please tell us about your two most recent meeting/events.

Event One

City of Event

State of Event

Type of Facility

Date of Event

Participating Hotels

Peak Room Usage

Total Room Nights

Attendance Figures

Event Two

City of Event

State of Event

Type of Facility

Date of Event

Participating Hotels

Peak Room Usage

Total Room Nights

Attendance Figures

Meeting Specs

Attach Meeting Specs Document

Skip this step if you don't have a meeting specs document.

Meeting Spaces

Size of Meeting Space Needed (Based on number of attendees)

Day	Sun	Mon	Tue	Wed	Thu	Fri	Sat
Date
General Session
Exhibit Space
# of break-out rooms

Food and Beverage

Based on number of Attendees

Day	Sun	Mon	Tue	Wed	Thu	Fri	Sat
Date
AM/PM Breaks
Breakfast
Lunch
Dinner
Reception

Are overflow hotels okay?
Yes No

Is a room rebate required?
Yes No

Please Consider These Additional Questions

Is there a deadline for receiving proposals?
Yes No

If yes, please enter date here

Would you like to schedule a site visit?
Yes No

May we ask what other cities you're considering?

When can RMCVB expect a final decision to be made?

What is your preferred method of communication?
Phone E-mail Fax Mail

Comments or Questions?

Red fields are required.

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